I have a number of clients who are making great strides toward being paperless. At least, that is, when it comes to storing documents. A great many more, I might add, are always talking about it.
The problem is absent when dealing with data that is created by your own employees or provided to you electronically. But what to do about the volume of paper dropped in your lap by customers, vendors or whomever?
The answer is to scan it in, obviously.
But to what format? PDF makes sense, but if you just create a document with a high school student doing the scanning you had better hope they name it with something meaningful and store it in the correct location. Why not make the PDF’s searchable? That way, you don’t have to use a 256 character filename to fully describe the document.
And wouldn’t it be nice to turn that PDF into a Word or Excel document on occasion?
Some of my clients fork over big bucks for OmniPage (Save 10% on OmniPage 16! Use coupon code 16OP10) but you don’t have to.
The same company that makes OmniPage 16 also makes a more affordable program called PDF Converter Pro ( Save 10% off PDF Converter Pro! Use code 5PDFP10)
PDF Converter Pro has a lot of the same functionality of it’s more expensive brother at a price that’s just plain affordable.
For business users, PDF Converter Pro delivers the features you need without the complication you tend to find in more expensive alternatives. And what do want most, ease of use, right?
With this software you can create PDF files from any application, convert PDF’s into fully formatted Word and Excel files and even edit PDF files. The program takes the scanned document and turns it into text so that you can use it without re-typing.
How many times haven’t I seen someone print out a PDF form, stick it in the typewriter to fill it out, then SCAN it BACK into their computer? No need for that with PDF Converter Pro.
This software is priced at just under $100 and you can save 10% with this link. (I’m always trying to save my clients and readers money!)
You don’t have to have the latest and greatest PC to run the software, either. The system requirements are ridiculously low.
If you work with PDF’s regularly, or would like to, check out this inexpensive, simple to use package in your work environment. The accuracy of the OCR (optical character recognition) is exceptional and it even has an Outlook plugin. You can convert an email into a searchable PDF document in one easy step.
Don’t get me wrong, I love Omnipage, but I also realize that its price tag is out of reach for a lot people.
Note: Once you convert that paper to electronic format, don’t forget to BACKUP!
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